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Lucas Oil Stadium Fundraiser
Saturday, 26 July 2014 17:25

Lucas Oil Stadium Fundraising

 

One way to offset band fees is to work concessions at Lucas Oil Stadium.  There is some prepartion neccesary in order to work there and Ken Redmond is the RCG representative for LOS and has this important information to share.  There is also further information that will be available under the Fundraising and then LOS tab on the website:

 

The Royal Guardians have signed a contract with Center plate to staff a stand with 11-16 people (depending upon stand size) per event. There is a bonus payout if we fulfill all the requirements of the contract, including being fully staffed.

New this year is that if we have more people signed up than what we need, they can work at other stands that may be short staffed. We are still working on the details.

 

Why work at the Lucas Oil Stadium…

  • Reduce your band fees

  • $70-80 (average) contribution to band account per game

  • 10% goes toward band general fund

  • No selling ‘stuff’ to friends, neighbors or others

  • Meet and work with other band parents

  • All the excitement of ‘Game Day’

Typical game day…

  • Meet 5 hours before game starts (8AM for a 1PM kickoff)

  • Get to LOS and sign in

  • Inventory and setup

  • Open stand 2 hours before game starts

  • Sell, have fun, sell, have fun, (repeat till game ends)

  • Clean up and take inventory

  • Return to meeting point

IMPORTANT NOTE:

Everyone working MUST have a volunteer liquor permit AND complete the TIPS training. Also everyone MUST attend Centerplate stand training. The next training is at LOS Sunday August 10th starting at 9AM. Center plate training will occur first so those who are still current on TIPS training (3 yrs.) may leave afterward (approx. 2 ½ hours). Car pool will meet behind O'Charley's (in the Target lot) and depart at 8 AM.

Sign up is now open, www.hsehsbands.org/losreg Previous database has been cleared. Please sign up for each individual planning to work at LOS. Number of participants is temporarily set to 100 until we know the size of staff needed for our stand.

Please put your Drivers License number after your Alcohol Permit Number, separated by a comma. Ken Redmond will only send this information to LOS. This is not necessary, but will help expedite your sign in.

Alcohol permit link www.IN.gov/atc

 

IMPORTANT NOTE # 2:

New this year, LOS is requiring a copy of your Alcohol Permit card. Take a phone picture and send it to Ken at This e-mail address is being protected from spambots. You need JavaScript enabled to view it and he will send them to LOS.

 

 

 
Band Camp Schedule
Saturday, 26 July 2014 14:16

2014 Band Camp Schedule

 

Attached you will find the schedule for this year's band camp.

Some important reminders:

DON'T FORGET YOUR WATER JUG AND SUNSCREEN!!!

Remember to bring your lunch and dinner or have someone lined up to bring it to you.  Students are to remain on campus during lunch and dinner breaks.

If you have any questions don't be afraid to ask your drum majors, section leaders, directors, board members or any "veteran" member!

AND AGAIN...DON'T FORGET YOUR WATER JUG AND SUNSCREEN!!!!

 

 

 

 
Blue Band Shirts
Saturday, 26 July 2014 10:05

Blue Band Shirts

 

Blue band shirts-if you would like to order a shirt to have prior to the first football game, the due date for orders is Monday, AUGUST 4th (disregard the date on the order form it is now AUGUST 4th).  Cash, checks, or your student account funds may be used for payment.  You can give Kelly Battas your order anytime you see her at band camp. She plans to be there each day at some point, most nights at the end of practice by the practice field, at the games on Tuesday and Thursday at 5-5:30p.m. and at the water wars friday at 8p.m.  If you have any questions, you can contact Kelly Battas at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 

Attachments:
Download this file (bandshirt.pdf)bandshirt.pdf
 
Volunteer Background Change Clarification
Friday, 25 July 2014 10:04

Volunteer Background Change Clarification

 

If you already have a valid background check on file you do not need to initiate a new one under the new system.  Volunteer background checks are valid for three years, even if your current one was initiated under the old system.  if you have any questions or don't know if you're current background check is valid,  you may contact Rita Keeling at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 

 
Royal Guardians Meeting Dates Change
Wednesday, 23 July 2014 07:44

Change in dates for Royal Guardians Meetings

 

Starting this month (July) the Royal Guardians’ parent meetings will be held on the last Wednesday of each month at 7:00 PM.  These meetings will be located in the Band Room unless otherwise noted.  These meetings are for ALL parents of marching band, color guard, winter guard and winter percussion along with any parent of a student in any of the high school concert bands.  The next meeting will be Wednesday, July 30th at 7:00PM.

 
Band Practice
Tuesday, 22 July 2014 07:46

And practice resumes!

 

Hope everybody had a great break and that you are all ready to get back to practice Tuesday, July 22nd at 2 pm!  We have a few odds and ends of information pertaining to practice and band camp here:

1.  and one of the most important:  don't forget your water and your sunscreen and your sack dinner!  It looks like summer has again saved it's warmest and most humid days for the beginning of band practice so that water and sunscreen are very important!

2.  If you still need carpenter crayons, Mrs. Battas will be at practice early on Tuesday with a supply of them.  They cost $1 each.  Your band captain, Spenser Goldy will have some as well.

3.  If you need a ride to or from practice please contact your parent liaison so they can send out an e-mail within your section to help find you a ride.  Don't forget to include your phone number so someone can contact you.

4. There are still chaperone slots needing to be filled during band camp! http://hsehsbands.org/chaperones Please go to that link to sign up if you can help!

5. The annual end of band camp water fight!  Immediately following band camp on Friday night, August 1, will be the famous water balloon/squirt gun water wars!  We are in need of people to take home water balloons and fill them and return them on that Friday.  We also need parents to help set up and supervise the water wars.  We need your help to make this a fun (and safe) time for the kids!  If interested please talk to Kelly Battas at practice or e-mail her and Greg at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 
Working Football Concessions-October 10th
Tuesday, 22 July 2014 07:38

RCG Parents Working Football Game Concessions October 10th

 

Royal Pride has asked the HSE Band Department if we would be interested in working at the football game concession stand on Friday, October 10th from 5:30-9:30.  Each adult that works will earn appoximately $40-$50 towards their student account.  Unfortunately students are not allowed to work concessions.  This money can be applied to RCG, Winter Guard or Winter Percussion fees.  Payment will be issued by Royal Pride to our student account treasurer at the end of the football season.  If you are interested there are only 20 slots available and will be on a first come, first served basis.  Please click on the link below to sign up. You will have to create a user login if you haven't worked concessions before.  If you worked last year that log in should work.

http://hsehsbands.org/concessions

 
Pit Crew Volunteers
Tuesday, 22 July 2014 07:20

Pit Crew Volunteers Information

 

Sign ups for Pit Crew have been posted for all football games and contests.  Please go to: www.hsehsbands.org/pitcrew/ to sign up.  Everyone including returning parents will have to create a log in.

Football Games - We have two football games before our 1st contest so this would be a great way for the new parents to get an idea of what pit crew is all about.  At least 30 parents are needed at each football game to help move equipment, rope off the entrance and exit as the kids enter and exit the stadium and help move benches and tables that the football team uses during the game.    We will enter the stadium with the kids and sit in the end zone with the kids.  You will never have to worry about seats except for may the Fishers game.

Contest Days -   Right now all of the contest sites and times are TBA.  I will update the sign ups once these have been announced.   At least 22 parents are need to help at each contest.  This may change depending on how many passes we get for our Pit Crew and any changes the directors feel are necessary.

Contest days start with the loading of the semi at the end of the band practice on that Saturday. The students do most of the loading of the trailer but we need some parents there just to help them if they need it.   Once the trailer is loaded we usually head on out to the contest site.   We ask that if the trailer heads out before the buses leave that the parents go ahead and head out to the contest site.  We will start unloaded the trailer once it arrives and sometimes have it unloaded before the band gets there.  Once unloaded we help the students with anything from uniforms, fixing instruments, putting drum major podiums together, getting props ready to go etc.

Warm up/ performance times - Once it is time for the band to head to warm ups we will pair you up with a student and you will help push their equipment to warm ups and then onto performance.  We will stay with the band the whole time.   Once the band is done performing you will help your student get their equipment back to the trailer.  The parents will start loading the trailer while the kids are getting out of their uniforms.   Once the trailer is loaded and ready to go we will usually go ahead and head back to the school.  Sometimes if it is really close to awards we will wait and see how the band did and then head back.  Again, we ask that if possible the parents head back with the trailer and we will start unloading as soon as the trailer arrives at the school.    All the students including non percussion are responsible for helping put all equipment away once they get back to the school.

Parking at the contest - You will have to park in the spectator parking at all contest locations.  You will not be able to park with the band. Once parked you can head to where the bands are parked and look for our trailer.  If you can not find us just ask someone from the host school and they can tell you where we will be.

If you have any questions please feel free to contact Cheryl Randall at either 317-402-3281 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it
 
New Volunteer Background Check Procedures
Monday, 21 July 2014 19:49

New Volunteer Background Check Procedures

 

HSE School Corporation has implemented a new background check system.   The procedure is now online and requires a $13 payment.  Once your form is submitted it takes 3-6 business days for the corporation to receive the results.   At this point we do not believe they will contact the parents to let you know your check is back and valid so please let Rita Keeling know when you have submitted a form so she can work with the school to make sure we're all up to date.  If you have any questions please contact Rita at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .   The new forms are attached below.

 
RCG Fees
Monday, 21 July 2014 19:40

RCG Fees Due

Just a reminder that your final payment for the RCG 2014 season is due Monday, July 28th. There are many components that go into a successful season and unfortunately most of those do require money which is why we have set payment deadlines.  As a reminder there are fundraising opportunities to help with the costs of fees such as working concessions at Lucas Oil Stadium and Scrip, as examples.  If you have any questions or concerns you can contact the board president, Mike Mullen at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or the student account treasurer, Rhiannon Fox at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 
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